7 Tips To Increase Your Productivity At Work
Do you sometimes feel that you are not as efficient at work as you would like? Productivity at work is one of the most important keys to success. Managers and team leaders seek the best from their employees. If your performance is not up to par, you may miss out on career development opportunities.
Increase Your Productivity at Work
Here are our handpicked seven tips that will help you increase your productivity at work.
1. Plan your day’s tasks the day before
Each night before leaving your workplace, list the most important tasks to complete the next day. While you will certainly need to manage unexpected tasks or emergencies, you will always know which tasks to work on first when you return to your office. Not only does a clear schedule help you stay organized, but will also save you the trouble of trying to figure what you need to do during your workday which can be time-consuming.
2. Avoid multi-tasking
While managing multiple tasks at the same time may seem inevitable, it often damages your productivity. Several studies have shown that trying to accomplish more than one task at a time leads to more distractions and reduces the quality of work. To increase your productivity at work, focus on one task at a time. Complete it before moving on to the next.
3. Set personal deadlines
Try to allocate the minimum amount of time needed to complete a task. Set short deadlines for each small action. Using a stopwatch as in the Pomodoro method can help you meet your personal deadlines for each action. You can also complete your workday 15 minutes early every day by working more efficiently.
4. Take regular breaks
To stay productive, take 5-10 minute breaks regularly; ideally, after each action is completed. For example, you can:
- Take a little walk down the hall,
- Go for a cup of tea
- Or even cross the street to get a coffee.
These small breaks will allow you to boost your blood flow and return to work with higher energy levels.
5. Keep your office clean and organized
There is an old saying, “A cluttered office is a symptom of a cluttered mind”.
It is indeed difficult to keep a clear mind when working in a messy environment. Moreover, the time lost in searching for a lost document is the time that could have been used to perform a more important task. Use a document organization system and try to keep your office as organized as possible. Your productivity at work will automatically improve.
6. Avoid distractions
Distractions at work are often inevitable, however, you can always work on reducing them.
For example, close your door when working on an important task. It is however good to inform your colleagues beforehand so as not to seem too harsh!
Explain to them that you are working on a major project and would like to not be interrupted for the next 30 minutes (if this is the estimated time of completion of your task).
Reading emails is another major source of distractions. A good solution is to reserve the reading of your emails in two or three predefined time slots during the day. For example:
- Once in the morning after completing your most important task;
- Once late in the morning before going to eat;
- And once at the end of the day before leaving your workplace.
7. Avoid overly rich or unbalanced meals
Meals that are too high in fat and sugar tend to tire you and reduce your concentration. Prefer lighter, balanced meals to stay focused and full of energy for the afternoon.
Sweet snacks and drinks provide a short-term energy boost but are usually followed by a stroke of fatigue. Therefore, it is recommended to opt for fruit or nuts since they are a lasting source of energy and promote your productivity at work.