Do I Need a Company Seal
You might be wondering if you still need a company seal for your firm. However, the response to the above question can be no in almost every circumstance. Though a company seal was one of the things required, it seems it is no longer significant in some aspects. While most states still recognize the legal power of a company seal, modern technological innovations have reduced these powers, making the company seal become merely a symbolic gesture by a company.
A company seal is a tool used to sign the company's important documents to prove that they have been authenticated and decided upon by the company's Board of Directors. The company's name, year of incorporation, and the state the company was filed are all included on the company seal. Consider the corporate seal to be the company's official signature.
You may want to use a company seal on the following documents: Contracts for jobs and vendor agreements
minutes of meetings of the Board of Directors, leases, sale agreements, loan papers, and other business obligations.
Any business can create its company seal, alter it as required, and use it by affixing it on documents. This decision is generally taken at the company's first director at the organizational meeting, which is held as soon as possible after the company is incorporated.
The corporation or Limited Liability Company has the right to perform the business's day-to-day activities until this meeting is conducted and the correct records are signed, sealed, and deposited in the minutes' book.
The issuance of stock for a corporation or membership certificates for a Limited Liability Company is one of the first items on the agenda at this meeting. The company seal, along with the president's signature, may be used to stamp stock or membership certificates.
This is important because the certificates and the Board of Directors' resolution approving their issuance serve as proof of ownership in the business company. Ensure the stock certificates are duly stamped and signed by the president, as this makes it more difficult for anyone to claim ownership of forged certificates, which does happen occasionally.
The business seal was the official mark of the firm, which you should be aware of. The corporate seal served as the corporation's trademark since it is considered a distinct organization. A corporate seal was required on any legal or official document issued by the company.
Individuals were not permitted to approve such corporate activities, necessitating using a corporate seal to establish corporate authority. However, the corporate seal became redundant and, to some degree, a hindrance as businesses became more fluid and technology ushered in the digital era.
Though a corporate seal is still used for deeds and bank accounts today, using it is becoming increasingly uncommon. State laws consider the signature of an individual with real authority as binding on the company rather than a corporate seal.