Improve Productivity To Boost Your Business
Productivity is the relationship between the production of goods or services and the means (human, technological, raw materials, capital) used to achieve it.
Productivity is therefore measuring the efficiency of your business while using the resources available to you.
Thus, in order to grow, and improve productivity, a company must constantly seek to optimize its work organization, integrating the technical advances related to its business, including information technologies. It must also improve its skills (managers, employees). Finally, it must take into account the expectations of its customers.
To do this, you need to identify within your company the opportunities that will act as an efficient catalyst.
How to measure your productivity?
Productivity is measured by taking into account the time spent on completing a task, and the use of suitable tools. In other words, productivity can be calculated as follows:
- Hourly productivity = output or turnover/ number of hours worked
- Productivity per employee = production or turnover/ number of employees
Thus, to save time, you must clearly calculate productivity, and hence identify the amount of work (quality) required to produce a good or service within a so-called “reasonable” time frame.
First, to manage your work time or that of your teams, you must take into account these four basic steps:
- Define what productivity means to you.
- Set mini-goals to achieve.
- Identify your standards and benchmarks.
- Constantly and systematically measure progress and failures.
Once these points are clarified, to boost productivity, and increase your work efficiency, work on these main axes:
- The organization of your workstations, the work environment of your employees
- Motivating your employees and yourself to produce
- The performance of the equipment used
- The environment and social climate in which you operate
- The experience and skills required to increase your economic growth
6 strategies to improve your productivity:
There are several ways to improve the efficiency of a quantity of work. For example, you could make progress on these tasks:
- Organize your workspace: An organized workplace is the backbone of a productive environment.
Remove from your office anything that is not essential to work. This way, you will avoid distractions and save valuable time, instead of spending time searching for your belongings.
- Identify your priorities: use the following tools to achieve this: the A-B-C-D ranking, the Einsenhower matrix, the Pomodoro technique, the NERAC method. They will teach you some basic productivity concepts essential to organizing your time.
- Perform tasks one after the other: don’t try to do everything at once, stay focused on your priorities.
- Set a time limit: this will allow you to have a clear productivity goal in mind and avoid spending too much time doing this task. Define in advance how many hours per day you will need to complete your tasks. A well-defined work schedule will help you plan your timing.
- Take breaks in and between your tasks: it seems that after 45 minutes spent on the same activity, the brain loses concentration and effectiveness! Have you ever wasted many hours on a project without seeing the end of it? Limit your working time and take regular breaks. Why not take a nap? By taking time off, you will increase your performance level, concentration, responsiveness, and creativity.
- Complete your most important tasks at the beginning of the day. This way, you can prioritize what is most important, and you will be sure to meet the deadlines. Save your energy for the most important tasks, the most trivial ones will have to wait.