Have you ever been annoyed about your to-do list? Tasks, appointments, and entire projects like cabbage and beets are all mixed up.

Setting priority, order, and implementation of the individual entries will be difficult: What comes first? What is important? And how should you implement something like "start a Facebook group" or "delete a page"? These are not tasks but entire projects, each with individual tasks. 

At the latest, when you come across a project, you need more than a to-do list. You can, of course, start to create your own list for each project and write down everything you can think of to implement it. If you are planning several such projects, things get somewhat confusing. 

Why I Love Trello for my Productivity 

This is where my favorite tool, Trello, comes in. It organizes your projects and tasks on three levels: 

Boards: The big overview that I like to use for areas such as private and professional, but also more significant projects and goals 

Lists: Each board can contain several lists next to each other. Here you either record one project at a time or - if you work according to the Kanban method - the project phases. 

Cards: Cards represent a (project) task that you assign an appointment, categorize with labels and give to an employee (if you have one) 

Cards can also contain one or more checklists. This gives you an improvement in organizing yourself. 

Create a Checklist 

Now the individual steps of the project should first be recorded in a checklist. You create a checklist in the right sidebar of your card in the "Add to card" area and list a title. Each card can also contain several checklists, e.g., if you want to plan several phases of your project. 

You now first collect all the tasks for your project.  

With Trello checklists, you don't need to worry about the order because you can rearrange the checklist elements at any time using drag and drop. 

Complete Tasks with the Trello Checklist 

You go to work now and make one point at a time. Then you can, of course, tick off completed tasks in the checklist. That's a good feeling. 

You can see completed tasks with the task text crossed out, and the percentage of completed tasks compared to all entries in the checklist appears above the checklist.  

You can also see your progress in the list view: 2/7 means you have ticked off 2 of 7 items on your checklist. 

Additional Functions of The Checklist Entries 

If you click on a list entry, you will find further functions of the checklist under the entry: 

With the smiley button, you have access to a few emoticons to comment on your text. A warning triangle thumbs-up and facepalms for annoying things are almost everything. If that's not enough for you, you can upload your emoticons. 

The @ sign means you can mention people who are connected to the board or the card. 

So much for the normal functions of a checklist.